Constitution of Gator Collegiate CattleWomen
Article I. Name of Organization
The name of this organization is Gator Collegiate CattleWomen, hereinafter referred to as GCCW.
Article II. Purpose Statement
The primary purpose of this organization is to assist the Florida CattleWomen (FCW) and the Florida Cattlemen Associations (FCA) in their efforts to promote the welfare of the livestock industry and to foster the well being of the beef industry through education and promotion. GCCW provides opportunities for student leadership, growth, and career success, values that parallel the ideals of the College of Agriculture and Life Sciences (CALS) at the University of Florida. GCCW’s purpose is achieved through participation in, but not limited to, the following annual events:
o Ag Literacy Day
o Ag in the Classroom
o Beef demos in local grocery stores. It is recommended that GCCW conducts 3 demos per semester.
o Southern Women’s Show
o CALS Student Recruitment Events
- Leadership Development, Growth and Career Success
o FCW and FCA Quarterly Meetings
o National Cattlemen’s Beef Association and American National CattleWomen (ANCW) Meetings
o CALS educational/leadership seminars
o Biannual guest speakers
Article III. Compliance Statement
Upon approval by the Center for Student Activities and Involvement, GCCW shall be a registered student organization at the University of Florida. GCCW shall comply with all local, state and federal laws, as well as all University of Florida regulations, policies, and procedures. Such compliance includes but is not limited to the University’s regulations related to Non-Discrimination, Hazing, Commercial Activity, and Student Leader Eligibility.
Article IV. NON-DISCRIMINATION
Gator Collegiate Cattlewomen agrees to comply with the University of Florida’s Non-Discrimination Policy (Regulation 6C1-1.006).
Article V. Membership
Membership in this organization is open to enrolled students at the University of Florida. Non-students, spouses, faculty, and staff may be associate members; however, they may not vote or hold office. All members and associate members are free to leave and disassociate without fear of retribution, retaliation, or harassment.
There are two types of memberships: members and associate members.
A. Members – This type of membership is open to all registered University of Florida Students. Active members have the right to vote and the ability to hold office.
B. Associate Members – These individuals are organization members who cannot vote or hold office. Faculty, staff, graduate students, student spouses and students from Florida Community Colleges may also be included as associate members.
Article VI. Officers
Section I. The officers shall be President, Vice President, Secretary, Treasurer, Ag Council Representatives (1-2), State Delegate and Reporter. Officers will hold office for one semester or until a successor has been elected.
Section II. The roles of the officers
The duties of the President shall be such as the name implies; the President will serve as the chief executive officer and the official representative of GCCW. The duties of the President extend to:
1. Preside at all meetings.
2. Sign a bank authorization card upon assuming office along with the Treasurer and Advisor.
3. Have authority to call meetings.
4. Have authority to appoint the chair of the Education and Community Service Committee and chairs of special committees as needed. He/she also has the authority to appoint co-chairs and fill vacancies for chairs of committees.
5. The President shall report to the FCA and FCW Board of Directors at the quarterly meetings.
6. Attend all quarterly meetings with the State Delegate.
B. Vice President
The Vice President shall assist the President in all activities and will assume the duties of the President in the event of the President’s absence. The duties of the Vice President also entail:
1. Oversee and direct all standing and special committees.
2. Plan special events.
The duties of the Secretary shall be:
1. Keep accurate minutes of all meetings and correct the minutes in the permanent record book of previous meetings (as approved in later meetings) with appropriate notations in margins.
2. Write all correspondence and attend special meetings as instructed by the President.
3. Prepare a list for the President, prior to each meeting, of unfinished business to come before the various bodies of the organization, as taken from the minutes.
The duties of the Treasurer shall include but not be limited to:
1. Sign a bank authorization card upon assuming office, along with the President and the Advisor.
2. Responsible for the receiving and depositing of all monies, payment of all bills, collection of dues, and attending to all financial statements.
3. Assist Agricultural and Life Sciences College Council (ALSCC) Representative(s) in preparation and presentation of the budget to the membership.
4. Chair membership committee. This committee chair position may be passed onto another member who has a strong passion in this area; however, if no one steps forward to obtain the responsibility the Treasurer is ultimately responsible.
E. ALSCC Representatives (1-2)
The ALSCC Representative(s) shall act as a liaison between GCCW and the College of Agriculture’s Ag Council and shall:
1. Attend bi-monthly ALSCC meetings and report to the chapter membership.
2. Submit the Club of the Year application to the ALSCC.
3. Preparation and submission of the GCCW budget to the ALSCC.
F. State Delegate
The duties of the State Delegate shall be to attend all quarterly meetings and the annual convention with the President and report to the chapter membership. The State Delegate shall also organize leadership development events.
The duties of the Reporter shall extend to:
1. Take pictures at all events.
2. Organize group and officer pictures to be taken at the beginning of each semester.
3. Maintain and display club board for special events
4. Chair scrapbook committee. This committee chair position may be passed onto another member who has a strong passion in this area; however, if no one steps forward to obtain the responsibility the Reporter is ultimately responsible.
Section III. Officer Requirement
It is required of all officers to keep a notebook throughout the semester of all duties and activities. Upon completion of the office the notebook will be passed to the successor.
Section IV. Impeachment
The impeachment of an officer can only occur when there is an outstanding reason decided upon by a 2/3 majority vote from the general membership.
Section V. Vacant Office
In case of vacancy in the office of President, the Vice-President shall complete the term of office with succession in rank of office. In case of any other office becoming vacant, the club shall nominate and vote on a replacement at the following general membership meeting.
Article VII. Elections
All elected officers shall be elected at the final general membership meeting of the semester to be held in December, the last month of the fall semester and April, the last month of the spring semester. Nominations for office will be taken at the general membership meeting prior to the final meeting. To be eligible for an office the member must be in good standing and previously active for at least one semester. Associate members are not eligible to hold office. Officers may be re-elected, but no office shall be filled by the same officer for more than four consecutive terms. Elections shall be by secret ballot with simple majority needed for election.
Article VIII. Faculty Advisors
The Faculty Advisors serves as a liaison between GCCW and CALS. The advisors will assist the club members in fulfilling the purpose of the club, to be a resource and represent the club in the community and at the University of Florida when needed. The office of Faculty Advisors is to be elected, when vacant, by a majority vote at a general membership meeting towards the beginning of the semester. Nominations for Faculty Advisor can be made by any member in good standing. The Faculty Advisors will serve a term of two calendar years at which time he or she may be nominated and re-elected. The Faculty Advisor’s term is as stated or at the discretion of the organization. The club will be limited to electing no more than 2 advisors.
Article IX. Finance
GCCW does not collect club dues. The required annual dues of the individual members shall be $15 to the state organization, FCW. National dues of $30 to the ANCW remain optional. Membership fees are current as of April 21, 2008 and are subject to change based on the FCW and ANCW. Dues are payable every year at the annual business meeting in January. The fiscal year is from January 1 to December 31, and dues from the club to the state shall be sent no later than February 1. The members shall have their dues to the treasurer of the GCCW no later than February 1. Members who do not make the deadline will be dropped from the roll and written notification will be sent at the first April meeting. This organization shall be not-for-profit and non-commercial in nature.
Article X. Dissolution of Organization
In the event this organization dissolves, all monies left in the treasury, after outstanding debts and claims have been paid, shall be donated to the “Florida CattleWomen’s Association.”
Article IX. Amendments to Constitution
Final Article This constitution may be amended at any regular meeting of GCCW by a two thirds vote of the members present and voting, provided that notice of the proposed amendment was given at the previous meeting and that the proposed amendment shall be subject to approval of the Center for Student Activities and Involvement.
Amendment 1. Committees
Section I. Standing committees shall include: Membership, Scrapbook, and Education and Community Service Committees. Standing committees can be abolished or combined by a 2/3 majority vote of the general membership and amendment of the Constitution and by-laws. Committees can be chaired by members or associate members unless otherwise assigned to an officer. The chairs of all standing committees shall maintain a record of programs and materials developed with the record passed to the subsequent chairperson.
Section II. The roles of the committees
1. Club Promotion
2. Member information, to be turned into the Secretary
3. Membership social at the beginning of the semester.
1. Maintain GCCW board
2. Prepare scrapbook to be submitted at the annual state convention in June. Scrapbook to be given to the Animal Science Library after convention.
3. Submit reports of club events to Florida Cattlemen’s Magazine
C. Education and Community Service
1. Handle promotional events relative to the beef industry
2. Oversee community service projects.
Amendment 2. Membership Meetings
A. General membership meetings will be held on the first, third and fifth Wednesdays of every month.
B. Officer meetings will be held prior to general meetings, as decided upon by the President, and attended by all officers and committee chairs.
C. All members must attend 80% of all meetings in order to maintain active membership.
D. All officers must maintain active membership to hold their offices.
Amendment 3. Quarterly Meetings
State Delegate and/or President shall have their quarterly meetings paid partially by ALSCC. If adequate funding is not obtained from ALSCC, GCCW may financially assist when funding is available, as decided by the executive board.